Access My Schedule for the full details on all assigned flight legs, including who, what, where and when. 

The following guide outlines:

All tabs within My Schedule

  • Summary
  • Passengers
  • Weight & Balance
  • Log
  • Expenses
  • Duty Time
  • Crew Services
  • Passenger Services
  • Files
  • Notes
  • FRAT 
  • Discrepancies
  • Events 
  • Purpose
  • Cases

See Also Related Article
Mobile App: My Schedule




The Summary view displays high-level information regarding the leg including the leg status, regulation, account name, document number, lead passenger, flight coordinator, departure and arrival fbo information, departure and arrival apis confirmation, crew name, cell phone number, email address, aircraft tail, total airframe and engine hours, cycles and hobbs values. 

If your operation utilizes crew release codes, that figure will also display and can be saved by the crew member.



View passenger information and designate whether a passenger has boarded. The passenger view, lists all of the passengers on the leg and includes the following information: nickname, weight, DOB and gender. 

If your operation utilizes the TSA vetting functionality, the Watchlist results will display at the bottom of the view.

To mark a passenger boarded, swipe their name to the left and click Boarded: Yes.

Once a crew member designates the passenger(s) boarded, the following displays on the Dispatch/Operations view. 


Weight & Balance

Input pre-calculated weight and balance data for reference  data capture within the flight leg within the trip.  This information syncs to the flight log in the trip if input via mobile app.



The log view allows users to enter all of the pertinent flight times, take off/landings, approaches, fuel details, delays and weight and balance details. 

If the operation subscribes to Flight Following and OOOI times are enabled the OOOI times (Out, Off, On and In) will auto-fill. Personnel will need to access the log, verify the data and tap the check mark to save.

A user is able to input partial log information such as OUT and OFF at the time of departure and save before all flight log data is input. OUT, OFF, ON and IN times can be entered independently of each other and saved. Fuel Added, Fuel out and more can be saved prior to all of the flight log data points being entered and saved.

To save the details, tap the check mark in the upper right hand corner. 

If subscribed to Flight Following and OOOI times are enabled, this area will auto-fill and the crewmember will only need to verify and save the times.

See Related Article:
Flight Following: OOOI Times


Create and edit trip related expenses. Click plus to add and tap the existing expense to edit. 

Review Create/Edit Trip Expenses for all the details.

Duty Times

The Duty Time view allows crew members to enter the beginning and ending times for a specific duty period.  Duty time values do not have to be entered for each trip leg, a user may enter the times once with Duty On/Duty Off times that encompass multiple legs.

Crew / Passenger Services 

The crew and passenger services view will display service requests for passengers and crew independently. These details are read-only and cannot be modified in the app.

Service Types in the Services tab in the main application include:

Airline, Catering, FBO, Flight Planning, Fuel, Ground Transportation, Handling, Hangar, Lodging, Other and Special Request.

Service Types in the International tab in the main application include:

Permit, Regulatory and Security. Within each selection there are various additional types that can be selected and are visible in the Mobile App.

Permit Type includes Arrival Slots, Block Landing Permit, Block Overflight Permit, Departure Slots, Diplomatic Landing Permit, Diplomatic Overflight Permit, Landing Permit, Overflight Permit, PPR, Take-Off Permit and Traffic Rights.

Regulatory Type includes 1st - 9th Freedom, Arrival APIS, Arrival Caricom APIS, Arrival Customs, Departure APIS, Departure Caricom APIS, Departure Customs, FAA Route Authorization, TSA Waiver, US Border Overflight Exemption and USCBP Permit to Proceed.

Security Type includes Aircraft Security, Executive Protection, General Declaration and Intelligence Brief.


Access Files to view and/or print a document such as a Crew Trip Sheet, Client Itinerary or Flight Log.

Access a specific trip sheet by tapping one leg of the trip. Go to "More."

Then, tap on "Files."

View or download the file.


The notes allows personnel to add and edit internal notes pertaining to the leg. Notes added in a flight log from the mobile app will display in the main trip notes section for all to view. All users that have access to notes can modify or remove and the activity feed captures the details.


The FRAT view allows crew members to enter the risk items for a leg. The total FRAT score will update dynamically as items are checked off even before it is submitted and if the score goes over a critical company level threshold, the color will change to orange or red.


The discrepancy view will list all open discrepancies and deferrals on the aircraft with details on the user that reported it and the date it was reported. Users that report discrepancies through Avianis can do so by clicking the plus icon in the top right corner. Discrepancies can only be modified by the user that entered them into the system. If a discrepancy does not include a pilot name, anyone that has access to the discrepancy can modify or remove it.


The events view allows crew members to add events such as VOR checks and tracking statistics to a flight log.


The purpose view allows crew members to document purposes for a flight and allocate flight hours for each purpose for billing.


Cases allow personnel to add and edit service issues pertaining to the trip. Cases added in a flight log from the mobile app will display in the main trip cases section for all to view. All users that have access to cases will be able to modify, access or update the status of the case.

Ref: A-M06

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