This guide outlines the details of a flight crew personnel profile:
PROFILE - The profile tab within the personnel record captures essential flight crew information for thorough record keeping. A few key entries are as follow:
- Requirements for APIS filing are full name, DOB, Address, City of Birth, State of Birth, Country of Birth, Nationality, Residency and Citizenship.
- Default Event Timezone: Local, Homebase and Zulu are the options. The option set is the default that sets when an event is created for the personnel. When viewing the calendar events the Local will display in the user's Local time, Homebase will display in the personnel's Homebase Timezone and Zulu will display the event times in Zulu time.
EMPLOYMENT - Capture whether a crew member is Full-Time/Part-Time, Hire Date, Termination Date and more. The Domestic and International Rate refer to an hourly per diem rate and reports on the Per Diem Summary report in Crew Records.
CREW INFO - Certificates, medicals and type ratings are inputted here.
Certificates - Document multiple certificates, selecting the license type (ex: Airline Transport Pilot, Commercial, etc.) and regulatory agency (ex: FAA, EASA) and the certificate number, issue date, and relevant license designation (ex: Single Pilot Land). An additional selection is provided to capture multiple validations on a certificate.
Medicals - Capture detailed medical documents and upload an image of the document directly to the record. Active medicals are available for proactive management through the medical report in Crew Records > Reports > Flight Crew Activity Charts.
Type Ratings - Aircraft specific type ratings are documented in this section. This relates to the Wyvern and ARGUS interface as well as the takeoff/landing currency related to aircraft specific qualifications.
LOG BOOK - Input baseline crew times, simulator time and outside flying here. When first implementing Avianis, it is best practice to build the personnel's logbook for detailed reports and the ARGUS/Wyvern interface. Within the logbook section capture aircraft specific time in type PIC/SIC, PF, PNF, Instrument, Multi-Engine as well as the various flight events like Takeoff and Landings. Once values are inputted and saved, the current column in the crew times table updates.
QUALIFICATIONS - Manage training records on an individual level here. Update training dates and upload training documentation.
TRAVEL DOCUMENTS - Input all applicable travel documents for thorough data capture and easy APIS submission. When inputting a Visa associate the Visa to an active passport, so they display together on the main travel document tab. In addition, track the number of entries the specific visa is good for (options are Single, Double or Multiple).
PREFERENCES - Capture crew preferences such as lodging, ground transportation in this section. When creating services in a trip, click the eye glass for the details.
Selection in Services > Ground Transportation type:
CARDS - Input credit card for expense association and reconciliation. See more on adding trip expenses through the pilot's perspective. Add Trip Expenses through My Flights.