Regulatory Sets are a way to check pilot crew activity (e.g. duty time, rest time, flight hours, night landings, etc.) against a defined standard or limitation. Once created, they may be applied to a trip or flight leg, which will then check the crew assigned against the requirements and issue an alert or warning in the Trip Snapshot accordingly.
This article will cover how to:
- access, create, edit and delete Regulatory Sets; and
- create basic settings of a Regulatory Set.
Note: Both Regulatory Sets and Programs/Training items will create alerts in the Crew section of the Trip Snapshot. It is recommended to use training items for tracking medical currency, training dates, and other requirements that have a set due date and are not related with duty/flight activities and are not variable (except for grace periods). See: Crew Records: Programs
ACCESS REGULATORY SETS
Go to Crew Records > Regulatory Sets.
All current Regulatory Sets for the account will be listed here.
Create a Regulatory Set
Use the blue Create New button for a new set. A pop-up will prompt a name and Regulatory Type the set may be applied. Both of these may be edited later. Once saved, it will automatically refresh to the page to edit other values.
Edit a Regulatory Set
Click the yellow Edit button to access the set page to change values. Any blue text may be selected to edit; use the blue check to save. Or select the blue edit pen button next to a value to change.
When Regulatory Set in already in use / applied to a Trip of a Flight Leg when it is edited, the new values will be automatically applied. The Trip Snapshot may need to be refreshed to see the new alerts.
Note: Due to this, it is recommended when making major edits to an historical Regulatory Set to copy the set, make the older set inactive, and continue forward using the new set.
Copy a Regulatory Set
Click the double page icon button to copy the current Regulatory Set:
Note: If a Regulatory Set was created during a previous version of Avianis, the layout / options will remain in the historical format from when they were created. If a Regulatory Set is copied it will retain the same format. So to convert an older set to the new format it will need to be completely recreated.
Delete or Inactivate a Regulatory Set
The Delete button will remove a Regulatory Set. A set may not be deleted (and will show an error) if attempting to delete when it is applied to trip and/or flight leg; even if the trip has been made inactive. It is recommended for this reason and for record keeping purposes not to delete a Regulatory Set with a use history but to make it inactive instead.
To make a Regulatory Set inactive go to its dedicated page and in the upper right corner the entire set may toggled to Inactive. Once inactive it will no longer be available to select / apply to a trip or flight leg, however all historical applications of the set will be preserved.
REGULATORY SET SETTINGS
From the main Regulatory Set page:
Select the applicable regulation for which the trips/flights using this set will be applied. The applied regulatory type will be used in reports and other data when searching for trips/flights based on the regulation they flew under. Note: Avianis does not apply any regulation requirements, it is the duty of the operator to follow all applicable regulations and the account administrator to ensure the Regulatory Set is accurately configured to create alerts.
Hard Days Off Per Quarter
Enter the number of Hard Days Off (HDOs) required for crew per quarter. This number will be checked against their schedule for the current calendar quarter (3 months) of the flight departure date. This will look at the crew member's schedule (either in the past or future, within that calendar quarter) for event category of "Hard Day Off (HDO)" only. If there is no requirement, leave as 0.
If there are requirement entries under the Time Off tab, this field will be disregarded / not considered and the Time Off entries will take priority. More information on those settings in: Regulatory Sets: Limitation, Experience, and Time Off
Number of PICs Required
There are two phrases to complete:
- 2 SIC's requires __ PIC Qualified
- 3 SIC's requires __ PIC Qualified
Set the number of pilots required to be PIC qualified for the trip/flight based on the total number of pilots / SICs. If there is no requirement, leave as 0.
Enter the total number of flight crew required for trips/flights. This will only count those crew members assigned as PIC or SIC positions as flight crew. Attendants and Additional Crew Members (ACM) will not count for this total. If there is no requirement, leave as 0.
The Use Limit restricts the number of times the Regulatory Set may be used for a crew member over a select number of days. For each day that a crew member performs duty under the Regulatory Set, it counts as 1 time. This may include multiple flight legs. If this limit would be exceeded, it will show as an alert in the Trip Snapshot.
If the Regulatory Set with a Use Limit is applied on the Trip level, it would apply to all flight legs for that Trip. For example, in a Trip with 4 flight legs all with the same crew, with the first 2 legs departing on one day and the following 2 legs departing the next day - this would count as 2 uses for the PIC and 2 uses for the SIC. Note: It is a best practice to apply Regulatory Sets with Use Limits only on the flight leg level.
If no values are entered / no use limit required, the field will read as Unspecified.
Limitations, Experience, Time Off
To continue to create / edit with additional information on these aspects see:
Regulatory Sets: Limitation, Experience, and Time Off