Creating a discrepancy provides the Maintenance team a way to make the Operations team aware of open discrepancies that could affect scheduled flights. This article explains:

  • how to create a discrepancy;
  • how to add an existing discrepancy to a job card card; and
  • how to defer a discrepancy. 

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CREATE A DISCREPANCY 

  1. Access Maintenance > Discrepancy
  2. Click Create
  3. Input the details

Below outlines the fields and requirements (* indicates the required information): 

  • Aircraft: Select the Aircraft 
  • Date Reported: This defaults to the date created and can be edited. 
  • Pilot: Select the Pilot reporting the discrepancy.
  • Technician: Select the Technician working on the discrepancy. For the personnel to be in the drop down, they must be assigned the Maintenance Manager or Maintenance Technician role. 
  • Vendor: Select the Vendor working on the discrepancy.
  • Control Number: This is an empty field for reference that accepts letters and numbers. 
  • Billable: Check the box to indicate if this discrepancy is billable. This is reference only. 
  • Special Flight Permit Requested: Check the box to indicate whether a Special Flight Permit is required. This is reference only. 
  • Create Job Card: Set Yes to create a job card as the discrepancy is being created. Set No to only create the discrepancy and not create a job card. Job cards are created to take the aircraft out of service. 
  • Description: Describe the details of the discrepancy. 
  • Deferral Type: Select the deferral type. Options are N/A, MEL, NEF, CDL and Other. 
  • Closed / Date: Check the box to close the discrepancy and include the date. 
  • Ops Check / Date: Check the box and input a date to capture an Ops Check was completed.

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ADD DISCREPANCIES TO A JOB CARD 

There are options to create a discrepancy from within a job card or add an existing discrepancy to the job card.

Create a Discrepancy within a Job Card 

  1. Click Add New
  2. Input the details

When creating a discrepancy from within a job card, the aircraft auto-fills based on the aircraft set in the job card. Refer to the previous list of fields noted above for creating within a job card as the process is the same. 

Add Existing Discrepancy within a Job Card 

  1. Access the job card
  2. Click the down arrow to Add Existing

    3. Select the applicable discrepancy from the multiple selections and click link.

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DEFER A DISCREPANCY 

There are various deferral types within a discrepancy. Options are N/A, MEL, NEF, CFL and Other. 

  • MEL: When MEL (Minimum Equipment List) is selected, select the applicable MEL Category A, B, C or D. Based on the Date Reported, the Deferred Until Date calculates. 
  • NEF: Set NEF (Nonessential Furnishings) and input the Deferred Until Date.
  • CDL: Set CDL (Configuration Deviation List) and input the Deferred Until Date. 
  • Other: If none of the other categories are applicable, set Other. 

When any of the types are set other than N/A additional fields are available. 

  • Deferred By: Select from the list of active personnel the person that deferred the discrepancy. 
  • Deferral Source: Note the source for deferral. 
  • Deferred Until Date: This auto-calculates when MEL and the category is set. This is considered in UTC. 
  • Deferred Hours: Input the hours the item is deferred to. The hours are considered in the aircraft section of the quote and trip snapshots.
  • Deferred Cycles: Input the cycles the item is deferred to. The cycles are considered in the aircraft section of the quote and trip snapshots. 
  • Deferral Extended By: If an item deferral needs an extension, set the personnel that is extending it. 
  • Extension Deferral Until Date: Set the date the extension is valid until. This date will be used when displaying calendar events and for conflicts in the trip/quote snapshots.


Ref: M-M02

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