The master line item settings allow an operation to build their standard charges and create automation as quotes are being built.
To build a master line item, go to My Company > Global Settings > Quotes > Master Line Items. There are various settings that can be selected. To check out the basic steps see Getting Started Guide: Global Settings. This guide discusses the calculation method options in detail and provides several master line item examples.
Calculation Methods Defined:
Fixed - a fixed amount regardless of changes to the itinerary
Percent of Flight Cost - percentage times the total calculated flight time
Flight Time - amount times the total calculated flight time
Nautical Mile - amount per nautical mile
Total Trip Time - amount times the hours of the total trip time (from departure from home base until arrival back at home base)
Wait Time - amount times the total wait time inputted into the quote
Total Days - total number of days based on a 24 hour clock
Total Overnights - total number of overnights when 10+ hours on the ground
Fuel Surcharge - rate per flight or block hour
Total Segments - amount times the number of all segments (legs) in the quote
Distance from Departure (NM) - For Legs >= the NM set, multiplies the $ amount x the number of pax on the leg.
Per Pax (Departure) - quantity of passengers times the set amount when departing a location
Per Pax (Arrival) - quantity of passengers time the set amount when arriving at a location
Per Segment - amount times the number of applicable segments (legs)
Condition Options are Aircraft Tail Number, Aircraft Type, Aircraft Category, Aircraft, Tag, Airport, Country, Account, Account Type. When a specific condition is selected on the master line item, when that condition is part of the itinerary scenario, the master line item is included in the quote and the quantity adjusts.
Here are examples of some standard fees:
General Landing Fee (Total Segment)
A landing fee of $350.00 will auto-populate based on the aircraft category Mid Jet. The quantity is the number of total segments (legs) in the quote regardless of any geographical conditions being selected, i.e. airport and country. The passenger tax rate applies.
Airport Specific Fee (Per Segment)
Aspen Parking Fee of $800.00 will auto-populate based on the aircraft category Heavy Jet. It will calculate the quantity of occurrences due to the per segment selection. The passenger tax rate applies.
Aircraft Tag Specific Fee (Fixed)
Master line items can be configured to auto populate a fee based on a tag in the aircraft profile. For example, if a fee needs to be added when an aircraft is tagged with Wi-Fi, an additional charge can be automated to add to the quote using the Aircraft Tag condition. Review more on creating tag categories and tags in the Global Settings > General guide.
Master line items can be configured to auto populate the charge based on a specific Account being quoted by using the account condition.
When account types are assigned to an operations accounts, this setting can be utilized to configure specific charges that apply to certain account types. For example, if account type "broker" must be quoted a different amount for landing fees, use the account type to automate the fee on quotes created for accounts designated account type "Broker".
Country Specific Fee (Fixed)
An example of utilizing the country option would be setting a fixed Navigation Fee that is constant for a country for specific types of aircraft, category of aircraft or specific aircraft. Select the Calculation Method and then in the Country field you will designate which country or countries the line item applies to.
In addition to country specific fees, master line items can be configured with a hierarchy based on country. The country is configured as the parent line item, then the specific airports within that country are added to the parent line item. If a sub-airport is quoted only the sub-airport charge will be added to the quote rather than the parent country charge.
Domestic or International Daily Fee (Total Days)
An example is a Flight Attendant day rate that might differ depending on if the itinerary is domestic or international. Designate domestic or international in the drop down (or both if the charge is no different). If international designate which country (or if "All International") for the condition.
The international and domestic option is available on total days and the total overnight calculation method.
International Overnight (Total Overnights)
When looking to automate international overnights (the fees differ depending on domestic or international), select international in the drop down and add the country condition. If the fee needs to occur every time the itinerary contains international routing (different than the home base country of the aircraft) select "All International" as seen in the image below. Get even more specific by creating multiple international overnight items and set a specific country (for example, Canada, Caribbean, etc.). If it needs to occur regardless of aircraft tail, type or category, don't set any conditions and the item will auto-calculate for all of the fleet, when international.
NOTE: Countries other than the home base country can be factored in as domestic for International Overnights. Countries considered as Domestic are configured in the Aircraft profile if it does not apply to all aircraft in the fleet.
The other option is to configure the domestic countries on a global level in Trip Settings: Global Settings > Trip > Settings.
The configuration in the aircraft profile will take precedence over the Trip Settings.
Fuel Surcharge Fee (Fuel Surcharge)
To set a Fuel Surcharge fee, be sure to select calculation method to Fuel Surcharge. Then, select whether it needs to be based on flight time, block time or refer to the aircraft rate calculation method set on the quote, i.e. calculation type.
Passenger Fee (Per Pax) Arrival or Departure
This calculation method can be used for a fee that needs to occur per passenger per segment (leg) per country. In this example, it will automate based on aircraft category and country and multiply times the passenger quantity on the applicable segment (legs).
Distance Ranges (Distance from Departure NM)
This calculation method is used to for fees that are based on the number of nautical miles flown from the origin. For example, the UK Air Passenger Duty Tax fee. When departing from any airport the UK and traveling >2000 NM, a fee of $88.19 per passenger will apply.
To create a tiered rate, add another master line item with a differing mileage and amount. For example, when adding the line item below in addition to the example above, the line item below will apply to all departures from the UK that are <2000 NM.