Access My Schedule for the full details on all assigned flight legs, including who, what, where and when. 

The following guide outlines:

All tabs in My Schedule

  • Summary

  • Passengers

  • Weight & Balance

  • Log

  • Expenses

  • Duty Time

  • Crew Services

  • Passenger Services

  • Files

  • Notes

  • FRAT 

  • Discrepancies

  • Events 

  • Purpose

  • Cases

See Also Related Article
Mobile App: My Schedule

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TABS WITHIN A FLIGHT LEG 

iOS: The tabs within the iOS version are found on the bottom of the screen. Additional menu options are found by clicking "More".

Android: The tabs within the Android version are found at the top of the screen. Users can wipe through the options in a continuous list. Another option is to swipe left of right within the screen and it moves from one section to another without having to select the "tab" within the menu.

Note:

  • Screenshots throughout this article are in both iOS and Android when there are differences within the menu options to highlight.

  • Utilize the "Next" option on the key pad in both iOS and Android version to easily advance to the next field

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Summary

The Summary view displays high-level information regarding the leg. This information includes the following:

  • Leg status

  • Regulation

  • Account name

  • Document number

  • Lead passenger

  • Flight coordinator

  • Special instructions

  • Departure and arrival FBO information

  • Departure and arrival APIS confirmation

  • Crew name

  • Cell phone number

  • Email address

  • Aircraft tail

  • Total airframe hours and cycles

  • Total engine hours and cycles

  • Hobbs values (if applicable)

  • APU values (if applicable)

If your operation utilizes crew release codes, that figure displays and can be saved by the crew member.

Each section within the Summary page can be expanded or collapsed by clicking the carrot icon next to each section. If the carrot points up, the section is collapsed. If it is pointing down, it is expanded and the details are visible.

iOS

Android

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Passengers

View passenger information and designate whether a passenger has boarded. The passenger view, lists all of the passengers on the leg and includes the following information:

  • Nickname

  • Weight

  • DOB

  • Gender

If your operation utilizes the TSA vetting functionality, the Watchlist results display at the bottom of the view.

iOS: To mark a passenger boarded or not swipe their name to the left and click Boarded: Yes.

Andriod: To mark a passenger boarded or not, press and hold the passenger name, then select Yes or No.

Once a crew member designates the passenger(s) boarded, the following displays on the Dispatch/Operations view. 

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Files

Access Files to view and/or print a document such as a Crew Trip Sheet or Flight Log.

The icons to view or download/share a File from within a flight leg are seen in the screenshot below. If the file has been downloaded, the eye (view icon) turns green.

To access a specific trip sheet tap one leg of the trip, then select Files from the main menu. From there, click on either option to View or Share/Email.

A banner at the top of the screen indicates when the file was last downloaded

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Log

The log view allows users to enter all of the following areas:

  • Flight times

  • Take off/landings

  • Approaches

  • Fuel details

  • Delays

  • Weight and balance details

If the operation subscribes to Flight Following and OOOI times are enabled, the OOOI times (Out, Off, On and In) will auto-fill based on the information from FlightAware. Personnel will need to access the log, verify the data and tap the check mark to save.

A user is able to input partial log information such as OUT and OFF at the time of departure and save before all flight log data is entered. OUT, OFF, ON and IN times can be entered independently of each other and saved. Fuel Added, Fuel out and more can be saved prior to all of the flight log data points being entered and saved.

To save the details, tap the check mark in the upper right hand corner. 

iOS

Android

If subscribed to Flight Following and OOOI times are enabled, this area will auto-fill and the crewmember will only need to verify and save the times.

See Related Article:
Flight Following: OOOI Times
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Weight & Balance

Input pre-calculated weight and balance data for reference data capture within the flight leg within the trip. This information syncs to the flight log in the trip if input via mobile app.

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Expenses 

Create and edit trip related expenses. Click plus to add and tap the existing expense to edit. 

Review Create/Edit Trip Expenses for all the details.
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Duty Times

The Duty Time view allows crew members to enter the beginning and ending times for a duty period. A crew member can only remove or edit duty entries they created. The save check mark on the top right is disabled if the user editing the duty event is not the creator of the event.

Duty time values do not have to be entered for each trip leg, a user may enter the times once with Duty On/Duty Off times that encompass multiple legs.

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Services 

The services tab displays service requests for passengers and crew in the same view with headers to designate which services are for crew vs passengers. These details are read-only and cannot be modified in the app.

Service Types in the Services tab in the main application include:

  • Airline

  • Catering

  • FBO

  • Flight Planning

  • Fuel

  • Ground Transportation

  • Handling

  • Hangar

  • Lodging

  • Other

  • Special Request

Service Types in the International tab in the main application include Permit, Regulatory and Security. Within each selection there are various additional types that can be selected and are visible in the Mobile App.

Permit Types

  • Arrival Slots

  • Block Landing Permit

  • Block Overflight Permit

  • Departure Slots

  • Diplomatic Landing Permit

  • Diplomatic Overflight Permit

  • Landing Permit

  • Overflight Permit

  • PPR

  • Take-Off Permit

  • Traffic Rights

Regulatory Types

  • 1st - 9th Freedom

  • Arrival APIS

  • Arrival Caricom APIS

  • Arrival Customs

  • Departure APIS

  • Departure Caricom APIS

  • Departure Customs

  • FAA Route Authorization

  • TSA Waiver

  • US Border Overflight Exemption

  • USCBP Permit to Proceed

Security Types

  • Aircraft Security

  • Executive Protection

  • General Declaration

  • Intelligence Brief

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Notes

Notes allow personnel to add and edit internal notes pertaining to the leg. Notes added in a flight log from the mobile app will display in the main trip notes section for all to view. All users that have access to notes can modify or remove the note and the activity feed captures the details.

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FRAT

The FRAT view allows crew members to enter the risk items for a leg. The total FRAT score updates dynamically as items are checked off even before it is submitted and if the score goes over a critical company level threshold, the color will change to orange or red.

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Discrepancies 

The discrepancy view lists all open discrepancies and deferrals on the aircraft with details on the user that reported it and the date it was reported. Users that report discrepancies through Avianis can do so by clicking the plus icon in the top right corner. Discrepancies can only be modified by the user that entered them into the system. If a discrepancy does not include a pilot name, anyone that has access to the discrepancy can modify or remove it.

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Events

The events view allows crew members to add events such as VOR checks and tracking statistics to a flight log.

Note: the events tab is disabled until the flight log is saved. This prevents events that were created prior to saving the OOOI times from being removed.

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Purposes 

The purpose view allows crew members to document purposes for a flight and allocate flight hours for each purpose for billing.

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Cases

Cases allow personnel to add and edit service issues pertaining to the trip. Cases added in a flight log from the mobile app display in the main trip cases section for all to view. All users that have access to cases are able to modify, access or update the status of the case.


NOTE: When a leg is locked due to a trip lock or stage settings, all fields for logs are read only. Fields are locked on the following pages:

Summary

Log

Expenses

Duty Time

Crew Services

FRAT

Discrepancy

Events

Purpose

Users can add a note, case and view/download files for the locked leg(s). When viewing log pages in mobile a notice will be visible at the top of each page indicating the lock/disable status.

Ref: A-M06

Android is a trademark of Google LLC.

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