Access My Schedule for the full details on all assigned flight legs, including who, what, where and when.
The following guide outlines:
All tabs in My Schedule
Summary
Passengers
Weight & Balance
Log
Expenses
Duty Time
Crew Services
Passenger Services
Files
Notes
FRAT
Discrepancies
Events
Purpose
Cases
See Also Related Article
Mobile App: My Schedule
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TABS WITHIN A FLIGHT LEG
iOS: The tabs within the iOS version are found on the bottom of the screen. Additional menu options are found by clicking "More".
Android: The tabs within the Android version are found at the top of the screen. Users can wipe through the options in a continuous list. Another option is to swipe left of right within the screen and it moves from one section to another without having to select the "tab" within the menu.
Note:
Screenshots throughout this article are in both iOS and Android when there are differences within the menu options to highlight.
Utilize the "Next" option on the key pad in both iOS and Android version to easily advance to the next field
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Summary
The Summary view displays high-level information regarding the leg. This information includes the following:
Leg status
Regulation
Account name
Document number
Lead passenger
Flight coordinator
Special instructions
Departure and arrival FBO information
Departure and arrival APIS confirmation
Crew name
Cell phone number
Email address
Aircraft tail
Total airframe hours and cycles
Total engine hours and cycles
Hobbs values (if applicable)
APU values (if applicable)
If your operation utilizes crew release codes, that figure displays and can be saved by the crew member.
Each section within the Summary page can be expanded or collapsed by clicking the carrot icon next to each section. If the carrot points up, the section is collapsed. If it is pointing down, it is expanded and the details are visible.
iOS
Android
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Passengers
View passenger information and designate whether a passenger has boarded. The passenger view, lists all of the passengers on the leg and includes the following information:
Nickname
Weight
DOB
Gender
If your operation utilizes the TSA vetting functionality, the Watchlist results display at the bottom of the view.
iOS: To mark a passenger boarded or not swipe their name to the left and click Boarded: Yes.
Andriod: To mark a passenger boarded or not, press and hold the passenger name, then select Yes or No.
Once a crew member designates the passenger(s) boarded, the following displays on the Dispatch/Operations view.
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Files
Access Files to view and/or print a document such as a Crew Trip Sheet or Flight Log.
The icons to view or download/share a File from within a flight leg are seen in the screenshot below. If the file has been downloaded, the eye (view icon) turns green.
To access a specific trip sheet tap one leg of the trip, then select Files from the main menu. From there, click on either option to View or Share/Email.
A banner at the top of the screen indicates when the file was last downloaded
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Log
The log view allows users to enter all of the following areas:
Flight times
Take off/landings
Approaches
Fuel details
Delays
Weight and balance details
If the operation subscribes to Flight Following and OOOI times are enabled, the OOOI times (Out, Off, On and In) will auto-fill based on the information from FlightAware. Personnel will need to access the log, verify the data and tap the check mark to save.
A user is able to input partial log information such as OUT and OFF at the time of departure and save before all flight log data is entered. OUT, OFF, ON and IN times can be entered independently of each other and saved. Fuel Added, Fuel out and more can be saved prior to all of the flight log data points being entered and saved.
To save the details, tap the check mark in the upper right hand corner.
iOS
Android
If subscribed to Flight Following and OOOI times are enabled, this area will auto-fill and the crewmember will only need to verify and save the times.
See Related Article:
Flight Following: OOOI Times
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Weight & Balance
Input pre-calculated weight and balance data for reference data capture within the flight leg within the trip. This information syncs to the flight log in the trip if input via mobile app.
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Expenses
Create and edit trip related expenses. Click plus to add and tap the existing expense to edit.
Review Create/Edit Trip Expenses for all the details.
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Duty Times
The Duty Time view allows crew members to enter the beginning and ending times for a duty period. A crew member can only remove or edit duty entries they created. The save check mark on the top right is disabled if the user editing the duty event is not the creator of the event.
Duty time values do not have to be entered for each trip leg, a user may enter the times once with Duty On/Duty Off times that encompass multiple legs.
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Services
The services tab displays service requests for passengers and crew in the same view with headers to designate which services are for crew vs passengers. These details are read-only and cannot be modified in the app.
Service Types in the Services tab in the main application include:
Airline
Catering
FBO
Flight Planning
Fuel
Ground Transportation
Handling
Hangar
Lodging
Other
Special Request
Service Types in the International tab in the main application include Permit, Regulatory and Security. Within each selection there are various additional types that can be selected and are visible in the Mobile App.
Permit Types
Arrival Slots
Block Landing Permit
Block Overflight Permit
Departure Slots
Diplomatic Landing Permit
Diplomatic Overflight Permit
Landing Permit
Overflight Permit
PPR
Take-Off Permit
Traffic Rights
Regulatory Types
1st - 9th Freedom
Arrival APIS
Arrival Caricom APIS
Arrival Customs
Departure APIS
Departure Caricom APIS
Departure Customs
FAA Route Authorization
TSA Waiver
US Border Overflight Exemption
USCBP Permit to Proceed
Security Types
Aircraft Security
Executive Protection
General Declaration
Intelligence Brief
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Notes
Notes allow personnel to add and edit internal notes pertaining to the leg. Notes added in a flight log from the mobile app will display in the main trip notes section for all to view. All users that have access to notes can modify or remove the note and the activity feed captures the details.
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FRAT
The FRAT view allows crew members to enter the risk items for a leg. The total FRAT score updates dynamically as items are checked off even before it is submitted and if the score goes over a critical company level threshold, the color will change to orange or red.
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Discrepancies
The discrepancy view lists all open discrepancies and deferrals on the aircraft with details on the user that reported it and the date it was reported. Users that report discrepancies through Avianis can do so by clicking the plus icon in the top right corner. Discrepancies can only be modified by the user that entered them into the system. If a discrepancy does not include a pilot name, anyone that has access to the discrepancy can modify or remove it.
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Events
The events view allows crew members to add events such as VOR checks and tracking statistics to a flight log.
Note: the events tab is disabled until the flight log is saved. This prevents events that were created prior to saving the OOOI times from being removed.
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Purposes
The purpose view allows crew members to document purposes for a flight and allocate flight hours for each purpose for billing.
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Cases
Cases allow personnel to add and edit service issues pertaining to the trip. Cases added in a flight log from the mobile app display in the main trip cases section for all to view. All users that have access to cases are able to modify, access or update the status of the case.
NOTE: When a leg is locked due to a trip lock or stage settings, all fields for logs are read only. Fields are locked on the following pages:
Summary
Log
Expenses
Duty Time
Crew Services
FRAT
Discrepancy
Events
Purpose
Users can add a note, case and view/download files for the locked leg(s). When viewing log pages in mobile a notice will be visible at the top of each page indicating the lock/disable status.
Ref: A-M06
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